Executor vs Administrator in California Probate: What’s the Difference?

When a loved one passes away and probate is required, the person responsible for managing the estate is either called an executor or an administrator. While these roles share many responsibilities, the way each is appointed and the authority they receive depends on whether a valid will exists. Understanding the difference between an executor and an administrator helps families navigate the probate process with greater confidence and clarity, especially when real estate or significant assets are involved.

An executor is the individual named in a will to carry out the deceased person’s wishes. Once the court validates the will and appoints the executor, they are responsible for securing assets, managing property, paying debts, communicating with beneficiaries, and distributing the estate according to the will’s instructions. Executors must follow court procedures and maintain accurate records throughout the probate process. Even with a will in place, court oversight is often still required when assets are held solely in the deceased person’s name.

An administrator, on the other hand, is appointed by the court when there is no will. The administrator performs many of the same duties as an executor but must follow California intestate laws to determine how assets are distributed among heirs. Because no written instructions exist from the deceased, the court plays a more active role in overseeing the administration of the estate. Administrators must carefully follow legal guidelines and court timelines to ensure compliance and transparency.

Knowing whether you are serving as an executor or an administrator helps you understand your responsibilities, authority, and obligations under California probate law. As a Certified Probate & Trust Specialist, I help families navigate both roles, manage inherited property, and move through the probate process with clarity and confidence. If you have questions about your role or need guidance with estate real estate, I invite you to reach out for support.